IT Disaster Recovery Plan: Your Back Ups Aren’t Enough

IT Disaster Recovery Plan: Your Back Ups Aren’t Enough

If your IT disaster recovery plan starts and ends with data back up, it needs some help.

We hear far too many businesses say “Oh, we’ve got back ups,” when we ask about their business continuity and disaster recovery plan.

And the first follow up question is, “When was the last time somebody checked those back ups?”

A lot of businesses can’t answer that follow up question. It’s a common problem with IT disaster recovery plans.

But there’s good news!

We’re sharing exactly what businesses need to know about continuity of operations plans. You’ll learn what questions to ask, what details to include and what red flags to avoid.

68% of businesses don’t have a documented disaster recovery plan

Source: Nationwide

Definition: What Is IT Disaster Recovery Planning?

IT disaster recovery planning is a strategic response plan to emergency situations that will affect the IT environment, and so the business’ productivity and security.

Specifically…it’s a written document detailing:

If a business has multiple offices or remote workers, the IT disaster recovery plan will account for that and include adjustments.

IT disaster recovery plans must be tested for weaknesses. Create a mock emergency and go through the motions with employees. It may seem silly, but it’s better to fix problems now rather than when it really counts.

Don’t forget to practice continuity of operations plans regularly. For example, Florida-based businesses should practice their hurricane IT disaster recovery once a year, before hurricane season begins. This way, the plan is fresh in employee minds.

Most importantly, IT disaster recovery plans must be baked into the overall business continuity plan. It’s great if your IT survives an emergency, but don’t forget about the rest of your business!

Examples of Good and Bad IT Disaster Recovery Plans

Let’s look at a few examples of air-tight recovery plans and plans that could use some help.

These Plans Could Use Some Help

#1: Missing and/or Outdated Information

Example of Bad IT Disaster Recovery Planning: Missing/Outdated Information

The worst thing to be in an emergency is unprepared. A broken chain of command will create miscommunication and even safety risks. Ensure contact information is up-to-date and assign new key personnel when previous ones step down or leave the company.

#2: Missing Critical Hardware Information

Example of bad IT disaster Planning: Missing critical hardware information

Be diligent in recording the critical types of IT equipment. Lost information can slow down a disaster recovery timeline and halt business production.

These Plans Are Looking Good

#1 Regularly Updated IT Disaster Recovery Plan

Example of good IT disaster recovery planning: regularly updated and tested plan

This business chose to update their IT disaster recovery plan each year, perhaps they live in Florida and are planning for hurricanes. They also described the update and who approved it. This keeps a clear line of communication.

#2 Planning Beyond Just Back-Ups

Example of good IT disaster recovery planning: Planning Beyond Just Back Ups

Remember, having back-ups isn’t the end-all, be-all. Specifically outlining solutions to IT disasters ensures there are no loopholes in your recovery plan.

49% of businesses say it would take three months to recover from a natural disaster.

Source: BizTech Magazine

What’s Included in an IT Disaster Recovery Plan?

We spoke with business continuity planning experts Ryan Williams and David Gardner to truly understand what questions to answer and how to avoid bad IT disaster recovery planning.

Ryan Williams, iVenture Principal Consultant
Ryan Williams, iVenture Principal Consultant

Ryan Williams

A good IT disaster recovery plan accounts for the physical as well as the virtual. It’s easy to forget that we can save IT from disaster just by moving it to a safe location.

For example:

  • Move critical equipment, like servers, computers and printers, away from windows
  • Unplug all equipment to prevent destructive brown outs and power surges
  • Take things like laptops, keyboards and mouses home
  • Cover what can’t be moved with heavy-duty tarps

On the virtual side, ask yourself:

  • Can employees connect to our cloud via laptops?
  • Is our data even stored in the cloud?
  • Is our phone system onsite or is it in the cloud, i.e. can we continue communication if the office is damaged?
  • Are our critical files moved to a cloud platform like Office 365, so we can access critical and time-sensitive data?

On the personnel side:

  • What’s our post-disaster plan?
  • Who’s in charge of facility operations; will they work with the IT team to get the network back up?
  • What’s our communication back up if phones don’t work or email is down?
  • Which key personnel do we need to involve?
  • What if there’s a prolonged outage? Do we need to plan for a “graceful shutdown.”
David Gardner, iVenture Principal Consultant
David Gardner, iVenture Principal Consultant

David Gardner

IT disaster recovery planning is part of prudent business continuity planning. It’s figuring out, “How do I keep my business running?” and “What are all the possibilities that go wrong?”

For IT specifically, I work with businesses to answer these questions:

  • Which departments are core to your business that you need to recover ASAP?
  • What’s your recovery time objective (RTO)?
  • What’s your recovery point objective (RPO)?
  • How long could you afford to be down?
  • How are your systems working now: what’s in-house and what’s cloud-based?

The biggest misconceptions I hear from businesses is about data back-ups.

Back-ups are not disaster recovery planning.

Back-ups, done correctly, are an important part of IT disaster recovery planning.

Figure out the following about your data back-ups:

  • Are they onsite or offsite?
  • How often is data backed up? (hourly, daily, weekly, monthly)
  • How can employees access the backed up data for work?
  • How quickly can you restore the data?

The answers to these questions reveal if your back-ups will help with recovery.

IT Disaster Recovery Red Flags

Business continuity and disaster recovery is such an important thing, many businesses look for extra support. It’s helpful to have a qualified IT provider look at your recovery plan, or even help you create one.

If you’re looking for a managed service provider to help with an IT disaster recovery plan, watch for these red flags.

  • All they talk about is back-ups, nothing further
  • They’re not speaking honestly about costs
  • Not eager to showcase their office
  • Only offer a one-size-fits-all recovery plan
  • Don’t ask specific questions about what’s critical to you
  • Assume to know your disaster tolerance level
  • They’re not concerned about business continuity as a whole

Just like any part of IT, a disaster recovery plan is specific for every business. It depends on industry, location, size, number of offices, and many more factors. Your plan should be as unique as your company.

A Final Note

Building business resilience is an investment. It’s preparing your business for the worst so that it survives the best. IT disaster recovery plans are a critical part of that survival. If you need a second opinion on your plan, or you’re looking to create one, give us a call.

Our team of 140+ IT experts are experienced in building tailored plans that protect business. Located in Florida, we know a thing or two about quality emergency preparedness. So contact us today for a free consultation. We’re looking forward to it!

iVenture Solutions is an award-winning managed service provider delivering superior IT solutions to clients across Florida.

As a leading-edge IT firm for small and medium-sized businesses, we provide a diverse range of services covering the entire scope of IT including maintenance, support, hosting and more.

Through rapid response time, reduction of chaos and the right people, our expert team of IT professionals will fulfill your technology needs. At iVenture, we give you more time to do what matters most.

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